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Fast Start User's Guide for Hiring Managers

Last Updated: Oct 15, 2018 02:11PM EDT

So you are new to the Hyrell System and need a quick overview of how it all works. Great! You are in the right place.

Now we all know that the term “new” can sometimes be a little intimidating. You have so many questions and so little time to learn entirely new software. But Hyrell’s Fast Start User’s Guide for Hiring Managers is here to help! We’ve put all of the answers to your basic recruitment software questions in one convenient location.

In the following article, you will receive a complete overview on what will be the most important features for any hiring manager in the Hyrell System. The Fast Start User’s Guide will break down your system into these main areas:
 

  1. Careers Page
  2. Login Screen
  3. Navigation Tabs
  4. My Positions Page
  5. Individual Position Page
  6. Applicant File
  7. Applicant File – Acknowledge
  8. Applicant File – Reference Check
  9. Applicant File – Schedule Interview
  10. Applicant File – Reject
  11. Applicant File – Hire


The following information will provide you with an overview of what different functions do and what is inside each section. Additionally, our team has built an entire knowledgebase of articles within our Support and Resources Center that explain system functionality in much more depth. Follow up links are provided for you if you are interested in more information on any of these specific topics.

One last thing: Keep in mind that this Fast Start User’s Guide is just an overview for Hiring Managers that are new to the system – NOT companies that are new to Hyrell. If your company has just signed on, and you need to set up your brand new hiring center, we have an entire series of “Getting Started” articles to help you through the process.

 

Careers Page

quickstart_careers

About This Page

1. Search – Lets applicants search for a specific job title or location
2. Company Description – Gives a brief overview of your company
3. Map – Displays the location of your company
4. Social – Provides links for applicants to easily access your social media outlets, if your company uses them
5. Employer Log-in – Lets hiring managers login in and process applicants


Additional Resources: 



 

Login Screen

quickstart_login

About This Page

1. Email – Enter your email address
2. Password – Enter your password
3. Forgot Password? – Click this link if you need your password emailed to you
4. Keep Me Logged In – Check this box to stay logged in (you won’t have to log on every time)


Additional Resources:



 

Navigation Tabs


quickstart_dashboard


About This Page

1. Navigation Tabs:
 

  • Dashboard- Gives an overview of what is happening in your hiring system
  • My Positions – Shows positions that are currently assigned to your location
  • Talent – Shows all applicants who have applied to your positions
  • Reports – Allows you to generate reports based on your system
  • Library – Houses all your position templates
  • Admin – Allows you to customize your system settings

2. Messages - Lets you view internal and external communication
3. Calendar – Let you view confirmed and unconfirmed interview times
4. Search – Helps you easily access an applicant, position, or location
5. At a Glance – Provides statistics on your applicants and positions
6. Applicant Source – Shows where applicants are learning of your open positions
7. Latest Activity – Shows what actions have been taken in your system
8. New Messages – Displays messages from applicants, company announcements, or Hyrell announcements
9. Applicant By Stage – Displays a graph showing actions taken with your applicants


Additional Resources: 



 

My Positions Page

quickstart_mypositions.png

About This Page

1. List of Positions – Shows positions that are assigned to a location
2. Position Status – Shows if the position is posted, paused, or unposted
3. Applicant Traffic Report – Shows how many people applied to and are looking at your position
4. Auto Refresh Icon – Indicates the position will refresh every thirty days on the job boards
5. Exclamation Mark Icon – Indicates a new communication has been received
6. Take Action Menu:
 
  • Post – Starts active recruitment for a position; goes live to job boards
  • Instant Ad – Generates an ad to post to Craig's List
  • Review – Lets you edit and finalize a position
  • Unpost – Stops recruitment of a position
  • Pause – Lets you suspend active recruitment for a position 
  • Un-Pause – Lets you resume recruitment for a position
  • AutoRefresh ON – Lets you turn on AutoRefresh, and the position will be refreshed every 30 days to job boards
  • AutoRefresh OFF – Lets you turn off AutoRefresh, and the position will not be refreshed on job boards every 30 days


Additional Resources: 



 

Individual Position Page

quickstart_individualposition.png

About This Page

1. Position Statistic Tabs – click the appropriate tab under the position name to view more details:
 
  • At a Glance – Shows how many people applied to, looked at, were hired, and were rejected
  • Applicant Source – Shows where applicants came from/found the posting for this position
  • Applicants By Stage – Shows how many applicants were acknowledged, interviewed, had references verified, were hired, and were rejected
  • Position Details – Lists position ID number, who posted the position, and the job description

2. Toggle Buttons – Lets you easily move from position to position
3. Position Activity – Lists communication associated with the position
4. View Toggle Buttons
5. Exclamation Mark / Number Icon – Indicates un-read communication
6. Star Icon – Highlights an applicant
7. Applicant and Application Information
8. Applicant Score – Shows the overall score of an applicant
9. Take Action Menu:
 
  • Send Message – Lets you send a message to an applicant or invite them to another job posting
  • Interview – Lets you schedule an interview with an applicant
  • Reference Verification – Lets you initiate a reference check
  • Acknowledge – Sends an email to an applicant letting him/her know his/her application is in the evaluation stage
  • Hire – Lets you hire an applicant
  • Reject – Lets you reject an applicant
  • Move to Withdrawn – Lets you move an applicant's file to the withdrawn file
  • Print File – Lets you print an applicant's file


 

 

Applicant File

quickstart_applicantfile.png

About This Page

1. Applicant Overview – Provides an overview of the applicant including address, source, Hard and Soft Skill question scores, and Virtual Interview question score

2. Action Icons:
 
  • Forward File – Lets you send the applicant file to another user/non user
  • Download File – Lets you download the applicant file as a .pdf document
  • Print File – Lets you print the applicant's file

3. Side Navigation Bar:
 
  • Messages – Shows messages to applicant/other users and lets you send messages
  • Hard Skills – Shows the results of the Yes/No "Can you do the job" questions from the application
  • Soft Skills – Shows the results of the Yes/No "Good guy/bad guy" questions from the application
  • Virtual Interview – Shows the responses to the questions the applicant answered and lets you score the Virtual Interview
  • Employment History – Shows the applicant's employment history (if included in your job posting)
  • Accident History – Shows the applicant's vehicular accident history (if included in your job posting)
  • Convictions History – Shows the applicant's conviction history (if included in your job posting)
  • Resume – Shows the applicant's resume (if included in your job posting)
  • Acknowledge – Lets you send an email to an applicant that his/her application is in the evaluation stage
  • References – Shows the applicant's references and lets you initiate a reference check (if a reference has responded to the request, his/her response is here for review)
  • Schedule Interview – Lets you select times to schedule an interview with an applicant
  • Assessment Test – Lets you initiate an assessment test and shows the score of the assessment test when complete
  • Background Check – Lets you initiate a background check request
  • Hire – Lets you hire the applicant
  • Reject – Lets you reject the applicant

4. Messaging:
 
  • Applicant Messages – Shows communication with the applicant and his/her response and lets you send messages to the applicant
  • Internal Messages – Shows communication with other users and lets you send messages to other users

5. Forward File – Lets you send the applicant file to other users/non users of the system
6. Activity Stream – Provides an overview of action taken with the applicant


Additional Resources: 



 

Applicant File — Acknowledge

quickstart_careers_master_acknowledge.png

About This Page

1. Acknowledge Email Editor – Shows the email template that will be sent to the applicant to acknowledge his/her application has been received and is being evaluated. You can make changes to the default information before clicking Send.


Additional Resources: 





Applicant File — Reference Check 

quickstart_applicantfile_reference.png

About This Page

1. References Details List – Shows information for the references provided by the applicant and his/her response to a reference check when received
2. Reference Request Email Editor – Shows the email template that will be sent to a reference for a reference check if/when it is requested. You can make changes to the default information before clicking Request References.


​Additional Resources: 




Applicant File — Schedule Interview

quickstart_applicantfile_interview.png

About This Page

1. Basic Interview Settings – Lets you select/view the interview details
2. View My Interview Calendar – Lets you open your Interview Calendar to review your scheduled interviews
3. Select Interview Times – Lets you select dates/times to offer the applicant for an interview
4. Interview Request Email Editor – Shows the email template that will be sent to the applicant to schedule an interview
5. File Upload Option – Lets you attach and send a document to the applicant that he/she will need to bring for the interview


Additional Resources:




Applicant File — Reject

quickstart_applicantfile_reject.png

About This Page

1. Disposition Code – Lets you select the reason why you are not hiring the applicant 
2. Select Rejection Letter – Lets you select a rejection letter to send the applicant
3. Rejection Email Editor – Shows the email template that will be sent to the rejected applicant 
4. Custom Attachments – Lets you attach and send additional information to a rejected applicant
5. Reject Without Sending Email – Lets you reject the applicant without emailing them


Additional Resources:



 

Applicant File — Hire

quickstart_applicantfile_hire.png

About This Page

1. Hire / Initiate Offer – Lets you hire an applicant or send them an initial job offer
2. Hire Email Editor – Shows the email template that will be sent to the hired applicant
3. Custom Attachments – Lets you attach and send additional information/documentation he/she will need
4. Hire Without Sending Email – Lets you hire the applicant without emailing them (use if he/she was already told they were hired via phone or in person)​


Additional Resources:


​Now that you’ve seen a brief overview of what the Hyrell System can do, you can start streamlining your hiring process! If you have any questions, or need any further support, simply reach out to your Account Manager.

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